Superbuy Spreadsheet Buying Workflow 2026 - From Discovery to Delivery

Having a consistent buying workflow makes every Superbuy haul smoother, faster, and more cost-effective. This article presents a proven step-by-step workflow used by experienced buyers. Follow these steps in order and your buying experience will be streamlined from day one.

Step 1: Browse the spreadsheet. Open your preferred Superbuy Spreadsheet and browse by category. Make a shortlist of items that interest you. Note the links, batch recommendations, and prices.

Step 2: Set a budget. Decide on your total budget including both product costs and estimated shipping. A good rule of thumb is to allocate 30-40% of your total budget for shipping costs. This prevents budget overruns at the shipping stage.

Step 3: Calculate shipping weight. Estimate the total weight of your planned haul. Add approximately 300g per clothing item, 500-800g per shoe pair (with box) or 200-400g (without box), and 100-200g per accessory. This helps you anticipate shipping costs.

Step 4: Verify your size for each item. Before adding anything to your order list, confirm your size using the seller's size chart. Write down the size for each item to avoid ordering errors.

Step 5: Submit orders sequentially. Open each product link from your shortlist and paste it into the Superbuy order form. Fill in size, color, and quantity. Add any special notes relevant to that item.

Step 6: Add consolidation notes. In the notes field, always add any removal requests: "Please remove shoe box," "Please remove tags," or "Please remove hangers." These reduce shipping weight.

Step 7: Track your orders. After submitting all orders, monitor the order status in your Superbuy dashboard. Items typically take 3-7 days to arrive at the warehouse after the seller ships them.

Step 8: Review QC photos for each item. When you receive notifications that QC photos are ready, review each item carefully. Use our QC Guide for a detailed checklist. Take your time; this is the most important step.

Step 9: Make approve/return decisions. For each item, decide to approve (continue to warehouse) or return (send back to seller). If you are unsure, post photos in a community forum for a second opinion before deciding.

Step 10: Wait for all items. Unless some items need to be returned, wait until all approved items are in the warehouse before proceeding to shipping. This allows for maximum consolidation savings.

Step 11: Select items for consolidation. In the Warehouse section, select all items you want to ship together. If you have returns pending, leave those out. Submit the selection for consolidation.

Step 12: Request rehearsal shipping. Before choosing a shipping method, request rehearsal shipping. This gives you the exact weight and dimensions. Use this data to compare all available shipping methods.

Step 13: Choose shipping method. Based on the rehearsal data and your budget, choose the best shipping method. For most buyers, EMS offers the best balance of cost and reliability. See our Shipping Guide for details.

Step 14: Complete payment and submit. Review the final shipping cost, confirm the shipping address, complete payment, and submit the shipment. Save your tracking number.

Step 15: Track your package. Use the tracking number to monitor progress. Tracking may pause during customs processing. This is normal. Wait 3-5 days before contacting support about tracking stops.

Step 16: Prepare for customs (if applicable). For countries with VAT or import duties, prepare to pay customs fees when the package arrives. Have your purchase receipts ready if customs asks for documentation.

Step 17: Inspect upon receipt. When your package arrives, inspect all items immediately. Compare with your QC photos. Document any issues with photos. If damaged, contact Superbuy support within the claim window.

Step 18: Leave reviews. After receiving and evaluating your items, leave honest reviews in the community. Share your QC photos and feedback. This helps other buyers and improves the spreadsheet ecosystem.